Google Docs

Document management built for small business needs — SOPs, proposals, contracts, and meeting notes.

Uses the gws CLI for all Docs operations. See the google-workspace skill for setup.

Triggers

• "create a document"
• "write a doc"
• "draft a proposal"
• "create an SOP"
• "meeting notes"
• Any request involving document creation or editing

Prerequisites

• gws CLI installed and authenticated with Docs + Drive scope
• Run gws auth login -s docs,drive if not already done

Core Commands

gws docs +write                   # Create or update a document
gws docs documents create         # Create an empty document
gws docs documents get             # Get document content

Common Operations

Create a document

# Create with the helper command
gws docs +write

# Create via API
gws docs documents create --json '{
  "title": "Weekly Meeting Notes — 2026-01-15"
}'

Write content to a document

# Insert text at the beginning
gws docs documents batchUpdate --params '{"documentId": "DOC_ID"}' --json '{
  "requests": [
    {
      "insertText": {
        "location": {"index": 1},
        "text": "Meeting Notes\n\nDate: January 15, 2026\nAttendees: Team\n\nAgenda:\n1. Review last week\n2. This week priorities\n3. Blockers\n\nNotes:\n"
      }
    }
  ]
}'

Read a document

# Get full document content
gws docs documents get --params '{"documentId": "DOC_ID"}'

Export as PDF

gws drive files export --params '{
  "fileId": "DOC_ID",
  "mimeType": "application/pdf"
}' -o ./document.pdf

SMB Document Types

Standard Operating Procedures (SOPs)

Structure for any SOP:

1. Title — What this procedure covers
2. Purpose — Why it exists
3. When to use — Triggers for this procedure
4. Steps — Numbered, clear, actionable
5. What to do if something goes wrong — Edge cases
6. Last updated — Date and who updated it

Proposals / Quotes

Structure for client proposals:

1. Executive summary — What you're proposing, the price
2. Scope of work — Exactly what's included
3. Timeline — When it starts, milestones, completion
4. Pricing — Line items, total, payment terms
5. Terms — Validity period, cancellation, warranty

Meeting Notes

Structure for meeting notes:

1. Date, time, attendees
2. Agenda items discussed
3. Decisions made
4. Action items — Who does what by when
5. Next meeting date

Finding Documents

# List recent docs
gws drive files list --params '{
  "q": "mimeType=\"application/vnd.google-apps.document\"",
  "pageSize": 10,
  "orderBy": "modifiedTime desc"
}' --format table

# Search by name
gws drive files list --params '{
  "q": "mimeType=\"application/vnd.google-apps.document\" and name contains '\''SOP'\''",
  "pageSize": 10
}'

Integration with Other Skills

• google-drive — Docs are Drive files; use Drive for search/permissions
• gmail — Email documents or draft emails from doc content
• google-calendar — Create meeting notes docs linked to calendar events
• playbook-discovery — Turn discovered playbooks into SOP documents

Tips

• Use gws docs +write for the simplest document creation workflow
• For complex formatting, create a template in the Google Docs UI and duplicate it via Drive API
• Export to PDF for sharing with external parties who don't need edit access
• Keep SOPs in a shared Drive folder so the whole team has access

Related Skills

• google-workspace — Required setup (install and auth)
• google-drive — File-level operations
• google-calendar — Meeting-linked documents

Document your processes. If it's not written down, it doesn't exist.