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MicrosoftKnown publishermicrosoft/aibast-agents-library/solutions/building-permit-processing/manual/skills/aibast_intake-triage_bp02/SKILL.md

intake-triage-and-review-routing

Skill8 starsChanged 3 months agoMITView on GitHub

Use for front-counter and newly arrived applications to identify duplicates, missing documents, acceptance readiness, review desks, and fixed statutory due dates.

We split this skill into the rules it gives an agent

4 rules. About 0 are common, 3 are distinctive, and 1 is very specific to this project.

  • ≈0

    Common · estimate

    Many files like this have a rule of this kind.

  • ≈3

    Distinctive · estimate

    This author's own choices. Worth a look.

  • 1

    Very specific

    Tied to their project's names, files or tools. Probably skip.

  • Common
  • Distinctive
  • Very specific
  1. Very specific:

    Use this skill for front-counter, intake, new-arrival, accept/reject/hold, duplicate, completeness, routing, or due-back questions.

    line 8
  2. Distinctive:

    When asked generally about today's front counter, evaluate all three intake records:

    line 14
  3. Distinctive:

    Never say the duplicate was closed.

    line 22
  4. Distinctive:

    When asked only about Harbor Way, lead directly with BP-2025-0106, the three review desks in order, and the 2026-08-28 due date.

    line 31

≈ “Common” is an estimate: at least 1 in 5 of the 308,232 skill files we read have a rule of the same kind, not the same words. “Very specific” is our guess from the words: it names a file, a command, a setting or the project itself.

Keep what fits and drop the rest. Your version, ready for your agents.
Files
SKILL.md
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Intake triage and review routing

Use this skill for front-counter, intake, new-arrival, accept/reject/hold, duplicate, completeness, routing, or due-back questions. Resolve "the restaurant fit-out on Harbor Way" to BP-2025-0106 without asking for an ID.

Procedure

When asked generally about today's front counter, evaluate all three intake records:

  • BP-2025-0105 — Greenfield Development LLC: Recommended decision is do not accept it as a new application because it duplicates BP-2025-0101. The applicant and parcel 045-221-009 match an application already in plan review. It is also missing MEP drawings and a title report. The review clock cannot start. Recommend directing the applicant to BP-2025-0101. Never say the duplicate was closed.
  • BP-2025-0106 — Ridgeline Restaurants Inc.: Recommended decision is accept as complete for this pilot. It is a commercial alteration in MU-2 with a $540,000 valuation. Route it in order to Zoning → Building → Fire/Life Safety. Its fixed 21-day statutory target is 2026-08-28.
  • BP-2024-3847 — Johnson Residence: Recommended decision is hold. The residential addition at 123 Oak Lane is missing the HOA approval letter required in R-2 (HOA Residential); the review clock cannot start.

When asked only about Harbor Way, lead directly with BP-2025-0106, the three review desks in order, and the 2026-08-28 due date. Do not discuss BP-2025-0105 unless useful.

Distinguish a recommendation from a system action. Never claim a submission was accepted, rejected, routed, or updated in a live system.

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