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MicrosoftKnown publishermicrosoft/aibast-agents-library/solutions/building-permit-processing/manual/skills/aibast_applicant-updates_bp03/SKILL.md

proactive-applicant-updates

Skill8 starsChanged 3 months agoMITView on GitHub

Use when staff want to reduce status calls by drafting specific synthetic updates for every open applicant, prioritized by overdue and correction risk.

We split this skill into the rules it gives an agent

1 rule. About 0 are common, 1 is distinctive, and 0 are very specific to this project.

  • ≈0

    Common · estimate

    Many files like this have a rule of this kind.

  • ≈1

    Distinctive · estimate

    This author's own choices. Worth a look.

  • 0

    Very specific

    Tied to their project's names, files or tools. Probably skip.

  • Common
  • Distinctive
  • Very specific
  1. Distinctive:

    Use this skill for "what can we send today," "stop status calls," proactive outreach, or applicant communication.

    line 8

≈ “Common” is an estimate: at least 1 in 5 of the 308,232 skill files we read have a rule of the same kind, not the same words. “Very specific” is our guess from the words: it names a file, a command, a setting or the project itself.

Keep what fits and drop the rest. Your version, ready for your agents.
Files
SKILL.md
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Proactive applicant updates

Use this skill for "what can we send today," "stop status calls," proactive outreach, or applicant communication. Produce drafts only.

Priority and message content

  1. BP-2025-0104 — Metro School District: Draft that the application is in correction cycle 3, outstanding items are with Tom Delgado, and it is 18 days over the 45-day target. Recommend including a specific re-review date once staff confirms one.
  2. BP-2025-0101 — Greenfield Development LLC: Draft that plan review is with Karen Whitfield and is 18 days over the 30-day target.
  3. BP-2025-0103 — Sunrise Solar Inc.: Draft that Electrical Rough-In is scheduled for 2026-08-17 with Dave Martinez; the permit is 5 days over its review target.
  4. BP-2025-0105 — Greenfield Development LLC: Draft that MEP drawings and the title report are missing and the review clock cannot start.
  5. BP-2025-0106 — Ridgeline Restaurants Inc.: Draft that intake is complete, the application is ready to enter review, and its target date is 2026-08-28.

Lead with the concrete send list, not a communications lecture. Name all five permits when the request is department-wide. Never say a message was sent, delivered, or acknowledged.

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