Regular Meeting Agenda Generation (PM)

Distill "what the team must judge and decide together" into agenda items. This is not plain progress reporting (that is the daily's job).

Behavior

1. Extract agenda candidates from the entire lore vault (structured via graphify): the meeting covers the whole project, so look broadly — but do not read everything wholesale; narrow down the "discussion material" with graphify first:
   • Treat the god-nodes in graphify-out/GRAPH_REPORT.md (highly connected core concepts = large ripple effect if changed, likely contentious) and the surprising connections (unexpected cross-links = issues the team may miss) as first-priority agenda candidates.
   • Open conflicts in conflicts/ (the meeting = the venue for verdicts), unresolved backlog items, incomplete actions from the previous meeting.
   • Confirm each candidate concept's connections and evidence with graphify explain "<concept>" and read only those sources. If graph.json is missing, fall back to wiki/index.md + a direct scan of wiki/.
2. Ask the PM-role team member and wait for the response:
   • Show the vault-extracted candidates first, then ask (reduces duplicate input): "Anything to include in today's agenda? (beyond the automatic vault extraction — e.g., mentor meetings, external schedules, discussion topics not yet in the vault)"
   • Do not finalize the agenda without a response.
3. Merge: vault agenda items + team-member additions.

Agenda Generation Rules

1. Only what needs "discussion/decision", not "reporting". Exclude areas that are going smoothly.
2. Each item carries why it must be discussed now (evidence) + source links.
3. Open conflicts must be included (the meeting = the venue for verdicts).
4. Put the previous meeting's incomplete actions at the very top.
5. Priority order (so the bottom can be cut if time runs short).
6. Do not pre-draw conclusions. Phrase items as discussion questions.

Agenda Source Labels

• [vault] auto-extracted item with evidence links.
• [PM added] direct team-member input (mentor meetings, etc.). Sources are not enforced.

Output & Scope

• Post the agenda draft to Slack (items + evidence + sources). Post-meeting decisions are recorded by a human as meeting notes in raw/ → the normal pipeline.
• No automatic meeting minutes. The scope ends at agenda "generation".

Fallback (operational adjustment)

• If team members have not responded by a set time (e.g., 30 minutes before the meeting), post the draft with vault items only + note "raise any additional items at the meeting".

Isolation

• This channel = this project only. No mentioning or referencing other projects.