find-the-moment

People rarely remember which transcript holds the thing they are looking for. Start from the words, not from the list.

1. Call search_transcripts with the phrase the user would have heard, not a paraphrase of their question. For "what did we agree about the price", search price, then pricing, then discount. The search matches the phrase as written, so short and literal beats long and clever.
2. If nothing comes back, try the other word people use for the same thing, and only then fall back to list_transcripts to see what exists at all. Narrow with from and to when the user gives a time, such as "last month" or "before the launch".
3. Answer from the passages that come back. Quote the words that settle the question, and say which transcript and date they came from, so the user can open it themselves.
4. Fetch the full text with get_transcript only when the passage is not enough, for example when the user asks how the discussion went rather than what was decided.

If two transcripts disagree, say so and give both, with their dates. The later one is usually the decision, but say which is which rather than choosing silently.